There are lots of different types of data in your Vendr account and a lot of different ways for that data to get into your account.
The System of Record sits in the middle of it all.
In some ways, you can think of it as a clearing house for the data in your account.
There are three pages in the System of Record section of your account:
Each of these pages has its own, dedicated help article, but here's a quick overview. All three of these pages are Admin-only in your account.
The Suppliers page adds a critical new dynamic to Vendr's System of Record and provides a even more thorough picture of your organization's SaaS stack, associated spend, and contract renewal cadence.
The Products page shows you what Products are in use at your organization.
The People page shows you all the people in your organization, according to what the data sources you have connected to your Vendr account can see.
Statuses for Suppliers and Products
When you look at Suppliers and Products in your Vendr account, you'll see that they have an associated status. There are 5 possible statuses and they provide information about:
How the Supplier/Product showed up in your account
Whether or not there is any existing or historical Contract/Subscription spend associated with it
The statuses (and their meanings) are:
Active — There is an active or in effect contract, subscription or spend within the last 12 month that has been detected
In Review — There is an In Progress workflow and no other active spend (contract or subscription)
Expired — All contracts have expired and there is no active spend
Created — Manually entered into the system no spend, no workflows
Discovered — Detected and created via an integration
Statuses have a hierarchy, so:
Active, In Review, and Expired all mean: “there is/has been a contract or subscription associated with this Supplier/Product at some point”
Created and Discovered both mean: “there has never been a contract or subscription associated with this Supplier/Product”
Therefore, once a status flips to Active / In Review / Expired, it can never flip back to Created/Discovered