Suppliers
Patrick Payne avatar
Written by Patrick Payne
Updated over a week ago

Which of Vendr's products is this article applicable to?

Applicable

  • Vendr 2.0

Not Applicable

  • Freemium

  • Premium Intelligence

  • Premium Procurement

About Suppliers

The Suppliers page adds a critical new dynamic to Vendr's System of Record and provides a even more thorough picture of your organization's SaaS stack, associated spend, and contract renewal cadence.

Admin Only:

The Suppliers page is only viewable by users with Admin permissions.

Suppliers Table View

  1. Name: The name of the Supplier. This is company name that manufactures products used by your organization.

  2. Product Count: The number of separate products from that supplier that are in use in your organization.

  3. Total Contract Value: This is the total value of any and all currently active contracts from that supplier.

  4. Last 12 Months: This is the amount of actual detected spend associated with the supplier. This can include any combination of financial integrations, invoices, or manual CSV uploads.

  5. Spend Sources: These identify every place, both within Vendr and via integration where spend data and contract data have been identified. You can hover over an icon to see the source label

  6. Add Supplier: Click this button to manually add a Supplier to the database.

  7. Download Icon: Download a CSV of the displayed data

Supplier Detail Page

  1. Contracts Table: Review all associated contracts, their current status, the end date, and the Total Contract Value.

    1. Click the + Add contract button to manually add a missing contract.

    2. Click the Contract ID to open the contract details page.

  2. Product Table: View all products associated with that supplier.

    1. Click the + Add product button to manually add a missing product.

    2. Click the Product name to open the Product Details page.

    3. Click the three dots icon to archive a product that is no longer in use.

  3. Workflows Table: View any associated renewal or new purchase workflows related to the supplier.

    1. Click the workflow name to open the Workflow Details page.

  4. Owner: This is the individual responsible for the Supplier relationship. You can update this field from the Properties tab.

  5. About: A brief Supplier profile and link to their homepage.

Supplier Spend Page

The Spend Table displays actual spend as identified from external sources like financial integrations, CSV uploads, and when possible, invoice detection.

  1. 12 Month Spend Chart: This table shows the previous month's spend, the total last 12 month's spend and a breakdown of payments by month.

  2. Transaction Date: The date the transaction was posted to your account.

  3. Sources: These icons tell you where Vendr found a particular piece of spend data. Hover over an icon for a definition.

  4. Product: The specific product the transaction was associated with.

  5. Invoice: A link to the invoice where the data was pulled from (if applicable.)

  6. Amount: The transaction amount.

  7. Three Dots button: Click to edit the amount or archive the line item.

Supplier Properties Page

  1. Owner: The Supplier Relationship owner. This is the person in your organization who is responsible for the account at the Supplier level.

    • Note: This may or may not be the same as the Product Owner or Contract Owner. The fields are not linked so you can specify ownership to meet your organization's needs.

  2. Documents: Here you can attach any Supplier-specific documentation that you want associated at the Supplier level.

Supplier History Page

The History page works kind of like an audit log for that supplier.

The accuracy and thoroughness of the History page largely depends on your integrations and how access is configured at an organization level.

This data is a useful signal but cannot always be treated as a source of ultimate truth due to the variables in where the data is pulled from.

  1. Event Date: The time and date that the event took place.

  2. Event Type: The type of event. (i.e. access to a product is granted or revoked.)

  3. Event Description: A description of who gained/lost access to what.

  4. IP Address: Some event types are tied to a specific user action. If possible our system will identify and display the relevant IP address.

  5. Download: Click the download icon to export a CSV of the displayed data.

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