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Accessing and Utilizing Spend Reporting in Vendr
Accessing and Utilizing Spend Reporting in Vendr
Patrick Payne avatar
Written by Patrick Payne
Updated over a week ago

This article applies to:
โ€‹Admins and Managers
โ€‹Premium Procurement

About this Article

After successfully connecting and configuring your ERP integration with Vendr, you can begin to leverage the powerful spend reporting features to gain insights into your financial data. This article covers how to make the most out of your spend reporting.

Overview of Spend Management (Video)

Navigating to Spend by Supplier

  1. Log in to your Vendr account

  2. Click Reporting on the sidebar to access the spend reporting dashboard.

  3. Interact with the Spend by supplier report so it meets your needs.

    • Click the View by: ... button to select Accrual or Invoices

    • Click the Time interval: ... button to select Month, Quarter, or Annual

    • Click the download icon on the top right side of the table to export a CSV of the current report configuration

Exploring Supplier Spend Reporting Features

For a more detailed analysis, you can drill down into specific suppliers. This allows you to understand the underlying transactions contributing to your overall spend. To begin, click on a specific Supplier you would like to look at.

How Accrual-Based Reporting Works in Vendor

Accrual-based reporting is a powerful feature in Vendr that provides a comprehensive view of your financial commitments over time. By using journal entries from your ERP, Vendor creates a structured representation of your spending patterns.

Navigating the Supplier Spend Report

  1. Select View by Accrual: Accrual-based reports are built using journal entries from your ERP system. These entries reflect financial transactions as they occur, regardless of when cash is exchanged.

  2. Time Range Customization: You can filter the spend data by different time ranges, such as monthly, quarterly, or yearly. This allows you to analyze your spending patterns over specific periods.

  3. Viewing Spend Over Time: The reports use these journal entries to visualize your spend with each supplier over time. This allows you to see patterns, trends, and anomalies in your spending.

  4. Expense vs. Contract Spend: Compare your actual expenses against your total contracted spend with each supplier. This feature helps you identify any discrepancies between what you've spent and what you've committed to in contracts.

  5. Drill-Down Details: For a more detailed analysis, you can drill down into specific time periods. This allows you to understand the underlying transactions contributing to your overall spend.

How Invoiced Reporting Works in Vendor

Invoiced or cash-based reporting in Vendr provides a comprehensive view of your cash flow by aggregating various transaction types. This report helps you understand when and how much you've been invoiced by your suppliers. Here's how to leverage invoiced reports effectively.

  1. Select view by Invoices: Invoiced reports are built by aggregating different transaction types, such as credit cards, vendor bills, and expense reports. This report helps you track when and how much you've been invoiced by your suppliers.

  2. View Cash Flow Over Time: The invoice report provides a more transactional view of your spending, highlighting the timing and amounts of invoices received. This is particularly useful for managing cash flow and ensuring timely payments.

  3. Drill-Down Details: For a more detailed analysis, you can drill down into specific time periods. This allows you to understand the underlying transactions contributing to your overall invoiced amount.

Troubleshooting Tips

  • Missing Transaction Data: If you notice any discrepancies or missing data in your spend reports, it's essential to verify that all transactions in your ERP are correctly associated with their respective vendors. Any unlinked transactions will not be reflected in Vendr's reporting.

  • Data Synchronization: Ensure that your ERP integration is actively syncing with Vendr. Regularly check the integration status to catch any potential issues early.

  • Supported Integrations: In order to use our new reporting feature, you must have a support ERP integration configured. We currently support Netsuite, Sage Intacct, and Quickbooks Online.

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